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Administrative Assistant for Preconstruction

Administrative Assistant for Preconstruction

Sheridan Construction is a 100% ESOP company that has been in business for 75 years providing commercial construction management services throughout Georgia.  The majority of our work is with repeat or referred customers.  Founded in 1947, Sheridan provides construction services for higher education, K-12 schools, medical, religious, financial, government, industrial, historical and athletic sectors.  Please visit our website for additional information about the company at www.sheridanconstruction.com.

We are currently seeking an Administrative Assistant for Preconstruction for our growing company.  The candidate must be a detail-oriented person with excellent time management, organization, and communication skills.  Proficiency in MS Office is required and one must be able to follow oral and written instructions, be self-motivated to perform tasks independently, and yet be an active team member as needed for special projects.

Job Duties:

  • Maintains and updates estimating schedule and project status worksheet.
  • Prepares paperwork for bids, fee proposals, and contracts, verifying all is in compliance, has signatures, etc.
  • Complies estimating documents in an organized and professional manner for presentation to Owners.
  • Compiles bid tabulations.
  • Checks Excel spreadsheets for accuracy and checks Word documents for correct spelling and grammar.
  • Handles clerical, administrative, and general office tasks to support the preconstruction team, including but not limited to data entry, typing, copying, and filing.
  • Answers phone calls and emails from clients and vendors.
  • Conducts research, compiles data, and prepares summaries for consideration and presentation as needed by Preconstruction.
  • Schedules meetings, including regular team meetings, and provide administrative support to meetings (organize attendees, venues, reminders, handouts, and relevant catering requirements) in a timely basis.
  • Manages the Preconstruction team’s calendar for meetings, etc.
  • Attend meetings and/or prepares and distributes meeting minutes as requested by the Preconstruction team.
  • Assist Business Development with proposal preparation and presentations as needed.
  • Assures adherence to corporate information policies.
  • Books and coordinates Preconstruction team training, conferences, and associated travel and accommodations, as needed.

Qualifications:

  • Three to five years of administrative assistant experience.
  • Computer skills and excellent knowledge of Microsoft Office (Excel, Outlook and Word).
  • Knowledge / Willingness to learn Procore and iSqFt.
  • Solid interpersonal and communications skill
  • Strong work ethic